Flexible. Structured. Built for Real-World Higher Education.

Complex Academic structures, made simple. Thesis SM gives you the flexibility to build academic programmes that reflect how your institution actually works, supporting multiple pathways, specialisations, module blocks, alternative awards, and version-controlled curricula, all within a fully auditable framework.

Academic period structures can be modelled beyond the constraints of a traditional academic year, supporting modern Higher Education approaches such as rolling starts, multiple intakes and non-standard teaching periods.

With built-in no-code progression rules, classification calculations and comprehensive academic record management, Thesis SM enables accurate oversight, transparent progression and confident academic administration.

Power features keep your curriculum data clean and your teams informed. Query Lists can surface records with missing or incomplete information, such as a curriculum without an assigned campus, before it causes downstream problems. And when a curriculum is published, Rule Sets can automatically trigger communications to the relevant staff, so nothing falls through the gap between publication and awareness.

Capabilities include:

• Version-controlled academic programmes and curricula
  
• Module blocks, pathways and specialisations
  
• Ability to allow staff and students to easily track an individual’s progress through a programme of study
• Credit transfers and equivalencies
• Attendance and course scheduling
• Real-time progression tracking
• Weighted classification calculations

Automate the admin. Focus on your applicants.

Transform your admissions experience for both applicants and staff.

Thesis SM supports the complete admissions lifecycle, reducing manual workload while enhancing applicant experience.

Applicants benefit from a modern self-service portal where they can apply online, upload documents, track their status, receive automated decision letters and make payments directly through the portal.

Built-in UK and Canadian admissions support ensures alignment with sector processes while configurable workflows keep your team organised and responsive at every stage.

Query Lists and Rule Sets work together to take the heavy lifting out of high-volume processing. Use Query Lists to identify confirmed applicants ready for the next stage, then trigger a Rule Set to create student records in bulk, turning what was once a manual, time-intensive task into a single coordinated action.

Capabilities include:

• Online application portal (multi-device, fully responsive)
  
• Conditional and unconditional offers
  
• Automated document tracking and applicant checklists
  
• Built-in UCAS Undergraduate, UCAS Conservatoire, and DfE Apply support (UK)
  
• UKVI support (UK)
  
• Built-in APAS, OCAS and EPBC support (CA)

Centralise the full student lifecycle.

Give students and staff everything they need, in one connected place, so admin gets out of the way of learning.

For students, the self-service portal removes the friction of being a student. They can update their address when they move, instead of emailing the registry. They can reserve their option modules through pre-enrolment. They can download a proof-of-study letter for their visa, council tax exemption or bank account in seconds, instead of waiting days for one to be generated. And when something changes, a leave of absence, a programme transfer, a sponsorship update, they can submit the form themselves, track its progress, and see the outcome.

In practice, that means students can:

• Update personal and biographic details, so records stay current without staff intervention
• Enrol and re-enrol online, accepting Ts & Cs as they go
• Make option choices through pre-enrolment to reserve their preferred modules
• View assessment results, final grades and degree progress
• Download unofficial transcripts and standard letters (proof of study, council tax, sponsor letters) on demand
• View their financial account, see what’s owed, manage sponsorships, and pay tuition or fees online
• Upload required documents and see what’s already on file
• Submit forms for changes in circumstances, official document requests, and more

Staff gain the matching benefit: a complete, real-time view across departments, with actionable Query Lists that surface students who need attention right now and the ability to trigger actions directly from the dashboard. This eliminates silos across registry, finance and academic teams, creating a fully connected and student-centric institutional view.

From changes in circumstances to programme adjustments and individualised curriculum pathways, Thesis SM enables tailored support for each student, ensuring flexibility, responsiveness and a more inclusive academic experience.

Where your institution has unique data needs, Flexi Fields let you capture and report on it without any development work. If a field doesn't exist, your team can create one, no ticket, no waiting. Flexi-Fields behave like standard fields everywhere: in reports, rule sets, query lists and forms, and can even surface data from another system directly inside Thesis SM, so staff don't have to switch platforms to get the full picture.

When circumstances change, Rule Sets handle the admin automatically. When a student withdraws, for example, Thesis SM can update records, trigger communications and initiate next steps without manual intervention, keeping your teams focused on the student, not the process.

Financial Clarity. Institutional Control.

Thesis SM enables a connected financial ecosystem that simplifies tuition management and funding processes.

Deliver accurate tuition calculations at programme and course level, manage sponsorships and discounts, generate invoices and track all charges through a centralised financial account. Integrated payment providers, ERP connectivity and statutory funding support ensure financial clarity for students and operational control for your institution.

Key features include:

• Programme and course pricing
• Tuition fee matrices
• Sponsorship and discounts
• Payment plans and refunds
• Integrated payment providers (including Flywire)
• Seamless ERP integration
• Invoice generation
• Full Student Loans Company (SLC) support (CMS, ESIF, SSAR, SSAC) (UK)
• T2202 Reporting (CA)

Clear. Trackable. Student-Centred.

Administer bursaries, grants and loans within a transparent and trackable framework. Funding allocation, loan tracking and integrated financial reporting ensure clarity for administrators, while students retain clear visibility of awards and balances through the self-service portal.

Capabilities include:

• Grant and bursary allocation
• Loan tracking
• Portal-based student visibility
• Integration with financial accounts
• Reporting on aid distribution

Funding becomes transparent, controlled and easy to manage.

Automated. Targeted. Connected.

Deliver targeted, personalised communication powered by live data and configurable rule sets. Use communication templates and interaction plans to automate personalised messaging throughout the student journey, ensuring the right information reaches applicants and students at the right time, with a complete communication history maintained within each record. 

Capabilities include:

• Automated email workflows
• Personalised communication templates
• Trigger-based messaging via Rule Sets
• Bulk communications using live Query Lists
• Communication history stored against records

Engage applicants and students proactively, without increasing administrative workload.

Insight in Real Time. See what matters. Act faster.

When data is scattered, decisions slow down. Thesis SM transforms institutional data into actionable intelligence across the student lifecycle.

Real-time dashboards, live Query Lists and configurable reporting tools enable teams to monitor performance, identify trends and improve student outcomes. Reporting is accessible to functional users, not just IT, ensuring informed decision-making across the institution. 

The Query Reporting Tool gives teams a true drag-and-drop report builder, add fields, tables, graphs and controls, then save, publish or export. Use it for letter generation, compliance reporting, operational insights, and anything you'd usually wait on a developer for. Query Lists bring that same real-time data into live, filterable dashboards, so each team sees exactly what needs attention, and can trigger communications or rule sets directly from the list when action is needed. 

Capabilities include:

• Real-time dashboards
• Query Lists with live data and embedded actions 
• Query Report Tool: A drag-and-drop report builder
• Automated report distribution
• Rule-triggered automated actions
• Flexi Field data included natively in reporting
• Support for User Defined Reports (SSRS) via the Report Manager

Support Beyond the Classroom

Enhance the overall student experience and wellbeing within the same connected platform, ensuring seamless oversight beyond the classroom.

Thesis SM extends beyond academics to support the wider student journey, helping institutions promote wellbeing, inclusion and student success.

Capabilities include:

• Secure health record tracking
• Comprehensive support for international students
• Visa and compliance assistance (including UKVI CAS)
• Leave of absences, withdrawals and holds